Randstad Project Coordinator in Waterloo, Iowa
date posted:Friday, October 12, 2018
industry:Professional, Scientific, and Technical Services
Manage the Application Product Delivery Process (APDP) by scheduling and leading monthly decision meetings, documenting and reporting meeting results, overseeing the workflow approval process activities, and supporting a Global Application Engineering Team on the process.
Work with a cross-functional team to develop/ maintain Portfolio Planning tools and information used to manage overall R&D, Capital and resource project needs to support the overall Engine Portfolio Plan.
location: Waterloo, Iowa
job type: Contract
work hours: 8am to 5pm
Specific duties include the following:
Support the Portfolio Manager with managing and the reporting of the overall Portfolio process
Schedule and facilitate two monthly meetings segmented by Engine Platforms to review, discuss and approve application projects
Schedule and facilitate meetings, as required, to support Global Growth initiatives in new markets
Document and publish meeting outcomes
Manage, update and maintain monthly reports on the status of programs to closure
Provide direction and continuous improvement recommendations to streamline processes for documenting and reporting program development status
Propose, develop and implement opportunities to automate processes using SharePoint and Microsoft Office platforms
Prepare meeting agendas and required attendees, and confirm meeting participant readiness and ensure resource availability for all meetings
Facilitate meetings with Product Planning, Engineering and Factory representatives who are involved in supporting APDP and impacted by / in support of requested projects when conflicts emerge
Ensure the completeness of project requests prior to meetings and discuss with program requests
Keep meetings on topic and on time
Create, maintain and actively manage Microsoft SharePoint sites
Manage Outlook distribution lists for communication with meeting participants and Stakeholders
Manage stakeholder list for workflow routing to ensure appropriate options are represented for project requests to reference and ensure appropriate engineering teams are being notified of new projects.
Provide additional tracking, reporting, or presentations as may be requested by company Leadership
Manage the full list of Application programs to ensure requesters are returning to meetings in a timely manner and communicating current status
Create training/reference material and train cross functional groups on the APDP and portfolio process
Support the process by developing and maintaining of resource planning tools, used to analyze program resource ( people, R&D, Capital) needs for Enterprise Product Development Programs (EPDP) and APDP
Experience planning and scheduling meeting/events with multiple topics and attendees
Evaluating and improving processes to improve productivity
Demonstrated experience with managing data in Microsoft Excel and working with SharePoint
Preference for computer science, with business process type problem solving capabilities.
Strong analytical and team facilitation skills.
Flexibility and willingness to try new things.
skills: Technical Skills & Knowledge:
Skills in scheduling, organizing and managing physical and virtual meetings on a Global scale
Proficiency in MS Office Suite of programs including SharePoint and InfoPath
Knowledge of process development and implementing process change
Experience working across multiple functional areas and operating locations
- 4-Year Degree or Equivalent experience in one of the following disciplines: Computer Science, Business/Management, Engineering/Technology
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.