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Associated Milk Producers OFFICE MANAGER in Sanborn, Iowa

Description

ESSENTIAL RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

  • Utilize standard reports and develop additional reports as needed to monitor costs and performance against budget

  • Ensure financial transactions are completed daily on an accurate basis, including but not limited to production, inventory, shipping, accounts payable, patron milk and other bulk dairy liquid transactions.

  • Review and submit month end summaries and reconciliations to the corporate office within assigned deadlines.

  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

  • Ensure employees are cross trained on accounting and reporting functions and processes.

  • Continuous improvement for cost saving programs and improvements with knowledge and ability to develop, recommend and implement procedures to increase efficiency and improve AMPI’s bottom line.

  • Coordinate with production management in developing and maintaining Bill of Materials and costs.

  • Monitor weekly – monthly expenses.

  • Assist with calculations involving capital expenditures and payback analysis.

  • Assist with physical inventory(s).

  • Coordinate inventory valuation of all products and supplies.

  • Coordinate profit improvement justification – productivity tracking.

  • Analyze internal controls to ensure assets are adequately safeguarded and results are accurately reported.

  • Ensure compliance with corporate policies and procedures including purchasing, record retention, credit card, signature authority and fixed assets.

  • Prepare purchase orders for properly requisitioned items.

  • Coordinate with corporate purchasing department for purchasing of supplies, packaging and other items with company-wide pricing.

  • Safeguards confidentiality of company information.

  • Follows Good Manufacturing Practices and supports Food Safety Practices.

  • Coordinate the accountability of milk and reconcile weights and tests of all incoming milk, condensed skim milk, and WPC.

  • Invoice, reconcile and journalize sales of milk and bulk dairy liquids to outside vendors.,

  • Assist division manager with annual budget preparation. Runs necessary financial reports to compare to budget.

  • Creates statistical reports (KPI’s) for weekly and monthly review by leadership team.

  • Serves as liaison to corporate IT department regarding computer hardware, software applications and equipment needs.

  • Maintains professional and technical knowledge in areas of responsibility by attending educational workshops, reviewing professional publications, researching topics, establishing personal networks, and participating in professional societies.

  • Responsible for minutes taken at various meetings.

  • Inspect, review and follow up on plant and department audits.

  • Other duties as assigned.

Maintains professional and technical knowledge in areas of responsibility by attending educational workshops, reviewing professional publications, researching topics, establishing personal networks, and participating in professional societies

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

REQUIRED COMPETENCIES:

The following are required competencies of the position that must be met by the employee to successfully perform the essential functions of the job:

  • Demonstrated proficiency in Windows, MS Office Suite including; Word, Excel, Power Point, and Outlook, internet/intranet and other organizational specific software.

  • Demonstrates appropriate understanding/working knowledge of accounting principles and internal controls, and applies them.

  • Insightful use of analysis techniques, tools and concepts, to provide practical counsel to business area partners and management to drive business results.

  • Exceptional attention to detail, strong organizational and time management skills.

  • Knowledge of procedural controls and data validation techniques required.

  • Independent worker and analytical thinker with ability to conduct research, data analysis and resolve complex problems.

  • Professional communication skills for both internal and external customers, coworkers, team members and consultants.

  • Maintain a valid drivers’ license.

  • Ability to define problems, collect and document data, establish facts, and draw valid conclusions.

  • Possess traits of honesty, integrity, creativity and flexibility.

  • Must have high level of discretion and ability to handle sensitive and confidential information appropriately.

  • Demonstrate an understanding of the products manufactured and the processes involved.

  • Must be able to demonstrate an ability and willingness to communicate effectively in order to maintain high levels of confidentiality, safety, health, quality and efficiency.

  • Ability to read and comprehend standard operating procedures and company quidelines in order to maintain regulatory compliance.

  • Ability to understand daily production needs.

  • Demonstrated strong teamwork skills, with the ability to lead, participate, and/or work directly with cross-functional teams and/or individuals.

  • Ability to plan, initiate, direct and carry out short and long-term programs.

  • Ability to work independently, multi-task, and prioritize.

  • Ability to perform at a high level in a fast-paced environment with the ability to adapt to a continually changing environment.

  • Detail oriented, be quality minded.

  • Excellent interpersonal skills.

  • Working knowledge of budgets and financial statements.

EDUCATION / EXPERIENCE:

  • High School Diploma or General Education Degree (GED) required.

  • Bachelor’s degree in Finance or Accounting, or related field or a combination of education and relevant work experience.

  • Three to five years relevant work experience.

  • Three to five years of supervisory experience.

  • Technical knowledge of fluid milk, cheese operations preferred.

  • Prior experience in manufacturing is a plus.

  • Experience with ERP systems. JDE or Oracle preferred.

  • Thorough understanding of Generally Accepted Accounting Principles (GAAP)

PHYSICAL DEMANDS MENTAL DEMANDS:

The physical and mental demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Office – Work is performed in a general office environment with low to moderate noise exposure. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch; talk or hear; taste or smell. The majority of the time is spent seated at a work station with access to telephone, computer, printer, files, and reference materials. Requires frequent verbal communication either in person, by telephone or by use of online interactive communication, to interact with vendors, suppliers, and consultants. Requires frequent written communication by requiring frequent typing and writing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office - This job operates in a professional office environment. Employees will work face-to-face with others on a daily basis. Some may share office space. While performing the duties of this job, the employee is rarely exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually low. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. The employee may be exposed to very low levels of ammonia.

Associated Milk Producers Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Qualifications

Education

Required

  • High School or better

Preferred

  • Bachelors or better in Accounting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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